PUBLIC TENDER | Planning and logistic professional operator

01 Jul 2021

The ICA has launched a call for tenders to select a professional operator to contribute to undertaking the planning and logistic work related to the «33rd WORLD COOPERATIVE CONGRESS » (Seoul, 27 November to 3 December 2021). The total expected number of participants to the Congress is 1200 on site and 1000 online.


The Operator will provide the following services related to the above initiatives, working closely with the ICA World Cooperative Congress Event Manager, the ICA Events Coordinator and Korean local coordinator. The Operator is responsible for providing all logistics for the Congress. The successful Operator will be comprehensively briefed by the ICA team in an initial meeting where the various elements of the different tasks will be displayed in a tree structure and the definitive timetable will be set. The Operator will ensure to maximize the impact of the Congress by using the right tools or technology and in establishing systems to allow attendee interactions and feedback. The Operator shall make sure that every aspect of the congress can be leveraged successfully to drive visibility and opportunities. This should include the pre-, on site and post event tasks.

Eligibility requirements

Tender participation is open on equal terms to all legal persons and physical persons.


Priority will be given to consultants with several years of experience in the organisation of international events and having, at least, a second active language.


Tenderers are expected to present a detailed description of the costs the total budget required for the supply of services including:

-  salaries

-  sub-contracts for the equipment and the technical operation

Policy insurances

It is recommended that tenderers’ businesses are protected against potential mistakes and risks to their financial security. Tenderers should outline details of their Professional Indemnity Insurance and/or their Public Liability Insurance.


Tenderers should also provide a reference list reflecting their experience in the cooperative movement, if any.

Presentation of the offer

The offers must be established in KRW together with euros.

All offers must be submitted in English and received before 20 July 2021.

The offers must satisfy the requirements stipulated in this call for tender. Offers submitted after the deadline will not be considered.

More information can be found in the attached file.