Co-operative jobs

Co-operatives are big business. Over 100 million people work in co-operatives around the world.

If you have a co-operative vacancy that you'd like to promote here - please contact us: ica@ica.coop.

The International Co-operative Alliance is hiring a Conference Secretariat and Administration Support Officer

The International Co-operative Alliance seeks a conference secretariat to provide administrative support for its biennial conference as well as general office administrative support. The Alliance convenes a biennial Global Conference for the worldwide co-operative movement, which typically brings together approximately 1000 co-operators from around the world plus a significant number of co-operators from the Host country for (i) strategic educational workshops and plenary sessions of importance to co-operators, (ii) a variety of statutory meetings for the General Assembly and Board of the Alliance and its regional, sectoral and thematic bodies and committees, and (iii) additional side events and pre- and post-conference activities and meetings.

The responsibilities will cover:

Updating the contact database in order to ensure marketing materials for the conference reach potential attendees and registrants.
Promoting the conference through personalized and specialized mailings.
Updating event website.
Follow up and confirm registrations.
Collect and track other registrant details as needed such as voting rights.
Regularly report on registration trends.
Call members to encourage attendance.
Assist Accountant as needed with invoices and payment tracking.
Acting as the main secretariat contact for all queries through e-mail and phone.
Assisting the conference team with various logistics such as tracking meeting request needs.
Collect and distribute needed materials for the conference interpreters.
Sending out thank you letters and photos post event.
Assist with other event administrative tasks.
General administrative support such as drafting emails and letters in various languages in response to requests.

The successful candidate will have:

Excellent organization skills.
Comfortable with technology, including intermediate level Excel and Word functions including pivot tables and mail merge, and experience with databases.
Detail oriented.
Ability to speak and understand English and Spanish. Other languages a plus.
Be comfortable working as part of an international team.
Experience organizing meetings, events and/or conferences.
Ability to multi-task, prioritize requests, and analyze information.

Terms:

Full-time, temporary
Location: Brussels, Belgium
Start date: around 19 October 2016
End date: around 8 December 2017
Must be able to travel to work at the registration desk at the conference in Kuala Lumpur, Malaysia around 9 to 19 November 2017.

Those interested should contact Mrs Gretchen Hacquard, Director of Membership, at hacquard@ica.coop with a cover letter of interest and CV.